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| Contents > Creating and managing layouts and reports > Working with layout parts > Adding a layout part |
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| Adding a layout part |
| To add a layout part to a layout, first decide what kind of part you need and where it should go. For information on each part type, see About layout part types. |
| If you're defining a subsummary part that summarizes a set of records, you also choose what field to group or sort the layout by (the break field). Finally, you define how the part affects page breaks and page numbering, as well as any background fill for the part. |
| To add a layout part: |
| 1. | In Layout mode, choose Insert menu > Part. |
| 2. | In the Part Definition dialog box, select the type of layout part you want. |
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See About layout part types for a description of each part type. |
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Part types that are already on the layout are dimmed. (Only subsummary parts can exist more than once on a layout.) |
| 3. | If you're adding a subsummary part, after you click Sub-summary when sorted by, select the name of the field that you want to group the records by (the break field). |
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You can choose a field in another table by first choosing a table name from the tables list above the list of fields. |
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When the records are sorted by the break field, all records with the same value in that field are grouped so that FileMaker Pro can calculate subsummary data. (For example, if you wanted to subtotal sales figures for each region, the break field would be Region.) For more information, see Troubleshooting layouts with summary or subsummary parts. |
| 4. | If desired, select options for page break, page numbering, and alternate background fill (color, pattern, and effect). |
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For more information, see Defining page breaks, numbering, and background fill. |
| 5. | Click OK, then click Done. |
| Notes |
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You can also add a part by doing one of the following: |
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You can add fields, portals, graphic objects, and text to any layout part. FileMaker Pro considers an object to be in a part when the top of the object is in or just touching the part. For example, if the top of a field touches the bottom division line of the header part, the field displays and prints only in the header and not in the body. |
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FileMaker Pro doesn't display subsummary layout parts when you specify View as List in Browse mode or Find mode. You only see subsummary parts and subsummary data calculated correctly in Preview mode or in a printed report. FileMaker Pro also doesn't display or print subsummary or grand summary parts when you specify View as Table in any mode. |
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The amount of blank space above and below objects in the body part determines the spacing between records when you print a layout, preview a layout, or view a layout as a list (View menu > View as List). |
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When viewing or moving objects on a layout, you might want to move the part labels if they're in your way. To flip part labels up or down, in Layout mode, click the part label control 
at the bottom of the window. You can also press Ctrl (Windows) or ⌘ (Mac OS) while clicking a part label to change the orientation, or temporarily flip down a label by placing the arrow pointer over the flipped-up label and holding the mouse button down.
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To print a cover page for a report, add a title header part and resize it to the size of a page. You can then add a regular header, a regular footer, and any other layout parts you want to appear on subsequent pages. |
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You can eliminate blank spaces in fields or parts when printing. For more information, see Removing blank spaces in printouts. |
| Related topics |
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Changing a layout part |
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Deleting layout parts |
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Reordering layout parts |
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Resizing layout parts |
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| Contents > Creating and managing layouts and reports > Working with layout parts > Adding a layout part |
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on the status area to the position you want it on the layout.