Solutions

Ideas in Motion

Clovis Municipal Schools

Ideas in motion, from teacher to students. That's what education is all about. But what if it's the students themselves who are on the move? That's where educators need a helping hand in keeping it all organized, and that's why at Clovis Municipal Schools in New Mexico, vital special education programs are documented with FileMaker Pro, the award–winning database software application from FileMaker Inc.

Overview

  • FileMaker Pro helps 86 Special Education teachers keep track of 1,800 students, wherever they're learning today.

Industry

  • K-12 Education

Our solution allows us to move a student's records from one teacher to another or from one ancillary person to another with just a click. The information is stored on a central server — not on an individual computer — and it not only allows the Special Education Director to look at the information without having to pull files, it also allows individual staff members to share information.

— Susan Riden, Assistive Technologist, Clovis Municipal Schools

Business Challenge

The Clovis Municipal Schools system covers grades K through 12, encompassing more than 8,000 students in this bustling Southwestern city. With a staff of 86 Special Education teachers and 50 ancillary staff offering programs ranging from preschool services to enriched learning, comprehensive special education opportunities play an important role in the system's educational mission. And here's where FileMaker Pro is making a difference.

Successful Solution

"We've been using FileMaker Pro in the district for many years," comments Assistive Technologist Susan Riden, "and for various things such as student rolls, budget needs, attendance, lunch count, work orders, and so forth. We started building a program that would take care of what we call the log sheets that track our Special Education students, and what things need to be done before certain testing can be administered."

With a FileMaker Pro log sheet system in place, the next step was to examine how the software might be deployed elsewhere in the Special Education department, and the logical next step was documenting Individual Education Plans (IEPs) for each student. "This is a plan that is filled out by all the individuals involved with a student in Special Education," Susan explains. "We have approximately 1800 Special Education students, and an IEP is done once a year for each of them."

Since it is on the web, Special Education staff can access it from anywhere and can even work at home if they must.

— Susan Riden, Assistive Technologist, Clovis Municipal Schools

Several years ago, Susan Riden and Cindy Liechti developed a basic IEP application in FileMaker Pro, which her department accepted readily. So it wasn't long before she began considering how to make even more improvements in the way her system handled records, making the centralization of documents a primary goal. With dozens of teachers spread out over several buildings, a system was needed that would allow speedy, centralized access for everyone involved in any given student's educational program. "This is where Kirk Bowman of MightyData came in," says Susan.

Kirk developed a web–based IEP system that allows access to each individual report — and all its associated documentation — under one main program, as a unit or individually as needed. The system is password–secured and Verisign encrypted to ensure confidentiality. "Since it is on the web, Special Education staff can access it from anywhere," notes Susan, "and can even work at home if they must." All Special Education staff are equipped with either a laptop or desktop computer, with additional terminals in operation in each school, as well as in the Special Education Department meeting rooms.

Customer Benefits

Moving detailed information around securely is a cinch now — teachers no longer pull out bulky folders for each student and then have to ensure that those documents are transferred correctly from point to point as the student moves through the classes. "Our solution allows us to move a student's records from one teacher to another or from one ancillary person to another with just a click," Susan explains. "The information is stored on a central server — not on an individual computer — and it not only allows the Special Education Director to look at the information without having to pull files, it also allows individual staff members to share information." A total of 20 FileMaker Pro databases, containing approximately 10,000 individual records, combine to make the system work.

From building to building, from classroom to classroom, Clovis Municipal Schools Special Education students are moving forward, onward, and outward. And wherever they go, FileMaker Pro ensures their education remains on track.

For FileMaker:

Kevin Mallon
Public Relations Manager
FileMaker Inc.
408-987-7227
kevin_mallon@filemaker.com
http://www.filemaker.com

For Clovis Municipal Schools:

Susan Riden
Assistive Technologist
Clovis Municipal Schools
505-769-4330
sriden@cms.k12.nm.us
http://www.cms.k12.nm.us