Sends an email message through an email application or via SMTP.
Send Mail [Send via E-mail Client/Send via SMTP Server; With dialog: On/Off; To: “<to>”; CC: “<CC>”; BCC: “<BCC>”;
Subject: “<subject>”; Message: “<message>”; “<attachment>”]
•With dialog specifies how FileMaker Pro will handle the composed email message. If you set With dialog to On, the composed message is left open for review in the email application. (In some applications, the new message is left in the Drafts folder.) If With dialog is Off, FileMaker Pro puts the composed email message in the email application's outbox, ready to be sent.
displays the Send Mail dialog box, where you can set options for your mail. Choose the method by which to send mail, E-Mail Client
or SMTP Server
. (If you choose SMTP Server
, the SMTP Options dialog box appears. For information about setting SMTP options, see Entering or editing SMTP options
.) Then choose to create One email using data from the current file
, or create Multiple emails (one for each record in found set)
Note If you choose SMTP Server and Multiple emails (one for each record in the found set) and FileMaker encounters an error while emailing one of the records, the remaining records will not be sent.
For each of the following options, you can enter text directly, or enter values from the default email client (Windows), field, or calculation.
•Windows: Select Specify Email Addresses to enter one or more email addresses. Separate each address with a semicolon or a carriage return character.
•Select Specify Field Name to specify a field that contains one or more email addresses.
•Select Specify Calculation to specify a calculation that generates one or more email addresses.
If you use the Specify Field Name
option to specify a value for the To
, or BCC
entries, you can also select Collect addresses across found set
to specify that all the values from this field in the current found set
be used (to address a message to multiple recipients).
•To stores the address(es) of the recipient(s).
•CC stores the address(es) of the carbon copy recipient(s).
•BCC stores the address(es) of the blind carbon copy recipient(s)
Note If you specify multiple email addresses for the To, CC, or BCC options, separate each recipient's email address with a comma. Some email clients do not accept other separators, such as a semicolon.
•Subject indicates the title for the email message.
•Message indicates the text of the email message. You can type the message as text, use a field value, create a message from a calculation, or insert text from a file.
Select Attach File
to select a file to send as an attachment to the mail message. For more information, see Creating file paths
Where the script step runs
Custom Web Publishing
FileMaker Pro 6.0 or earlier
Send Mail sends an intranet or Internet email message through an email application or via SMTP (Simple Mail Transfer Protocol).
•Sending mail using an email application is not supported in Custom Web Publishing or in server-side scripts.
Server-side scripts support sending mail via SMTP. However, if you attach a file, that file needs to be in a folder that FileMaker Server is allowed to export to. For more information, see Get(DocumentsPath) function
•FileMaker WebDirect does not support the Attach File option. Web users must manually attach saved or exported files to email messages. FileMaker WebDirect also does not support the With dialog: Off option when sending mail via an email client.
•FileMaker Go does not support the With dialog: Off option. The email message displays on the device, and you can send the message manually.
•If this script step sends an email message via an email client in FileMaker WebDirect, limit the To, CC, BCC, Subject, and Body options to 2000 characters total. If the email message contains more than 2000 characters, the web browser may not allow FileMaker WebDirect to send the message.
•To send mail through an email application, you must have a supported email application installed and configured properly. In Windows, a [Mail] section in the Win.ini file is required.
•If you select Multiple emails and Collect addresses across found set, FileMaker Pro generates an email message for every record in the found set. Each message is addressed to everyone specified in the TO, CC and BCC boxes for every record in the found set.
•The Send Mail script step does not control the font’s appearance. Use the email client to make any changes to the font.
•FileMaker Pro sends email messages as plain text. To edit the message's contents and formatting, choose to send the message through an email client and set the With dialog option to On. You can then edit the message within the email client before it is sent.
FileMaker Pro verifies the SSL certificate of an SMTP server that is using an encrypted connection. If the certificate cannot be verified, users can choose to connect anyway or cancel to skip this script step. If the certificate cannot be verified and the Set Error Capture script step
is set to On
, this script step behaves as if the server were unavailable. If the certificate cannot be verified in server-side scripts, Custom Web Publishing, and FileMaker WebDirect, this script step behaves as if it had been canceled by the user.
Goes to the Customers layout, performs a find, and sends a prewritten email to the address in the Email field in the current record without prompting the user.
Go to Layout ["Customers"]
Perform Find [Restore]
Send Mail [Send via E-mail Client; With dialog: Off; To: Customers::Email; Subject: Invoices::Summary; Message: "Dear Customer,¶¶Thank you for your business."]
#The Collect addresses across found set option is not selected.
Saves the current record as a PDF, then emails the PDF to the address in the Email field in the current record.
Go to Layout ["Print Invoices"]
Save Records as PDF [Restore; With dialog: Off; "Invoice.pdf"; Current record]
Send Mail [Send via E-mail Client; With dialog: Off; To: Customers::Email; Subject: Invoices::Summary; Message: "Dear Customer,¶¶Thank you for your business. Your invoice is attached."; "Invoice.pdf"]
Go to Layout [original layout]